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About This Site

The Stanford Event Calendar is the university's central source for event information. It offers a comprehensive listing of campus events, including lectures, conferences, performing arts, exhibitions, activities and more. You can browse events by date, category or organization, and you can forward events or import them to your personal calendar.

Policies and Procedures for Event Submissions

How do I submit an event?

A campus organization may have one or more designated calendar administrators, who can login to the calendar admin system via SUNetID. Once logged in, the calendar administrator can add new events or edit previously submitted events.

If you represent a Stanford academic department, organization, or student group which does not have a calendar administrator, you may request an account.

Contact us via help ticket if you have additional questions about obtaining an administrator account.

What events can be posted?

Approved events that are open to the Stanford community or open to the public can be advertised on the Stanford Event Calendar if they meet the following requirements:

  • the event is sponsored by your registered organization;
  • the event venue has been reserved for the proposed date and time;
  • required approvals are on file (e.g., contracts with speakers or vendors);
  • the event is not a party (see Student Affairs definition of a party).

Outside companies or organizations do not qualify as Stanford sponsors and may not post events.

For more information about the event approval process, please refer to the Registrar's Scheduling Office, Office of Special Events & Protocol, and for student events, Office of Student Engagement.

When will events be posted?

Published events are posted immediately upon submission. If your event submissions require review before publishing, uncheck the Publish immediately box at the top of the event creation form.

Can my event be a "featured event"?

The calendar editor selects events to be listed on the featured events page. To suggest an event to be featured, contact us via help ticket. Please include the date, title, and sponsoring organization of your event along with a link to the event you'd like promoted. For more information on event promotion, see the Events Help site.

How do I change event information on the calendar?

As a calendar administrator, you can edit, cancel or remove previously entered events. A change of venue, date/time or scope must be approved by the space-granting entity. If the status of a publicized event has changed, we strongly recommend that you mark the event as Postponed, Canceled, or Sold Out via the Status dropdown in the event editor form rather than removing it from the system.

How do I add a photo or image to an event listing?

Every event should have a unique image to assist users who are browsing for events. We have an extensive help document that describes photo preparation on our Help site.

How can I integrate event listings into my own website?

All the listings in the Stanford Event Calendar are available via RSS/XML and calendar feeds. The system also features an easy-to-use Widget builder and programmatic connections via API and a Drupal 9 importer.

What are the terms of use for posting events?

Event submissions must comply with the Fundamental Standard and the university's Computer Usage Policy. Individuals will be held responsible for all information submitted using their account.

The calendar editor reserves the right to delete and/or edit event listings if the information provided does not meet the above-mentioned criteria or violates university policy, local, state or federal laws.

Participation in the Stanford Event Calendar is a privilege that can be revoked at the discretion of the calendar editor.

How do I contact the calendar editor?

The Stanford Event Calendar is developed and maintained by the Office of University Communications. Please contact us via help ticket.